COMMISSIONERS PROCEEDINGS

LINCOLN COUNTY

MARCH 16, 2009

The Board of County Commissioners met this day in Regular Session with all Commissioners present.      

COMMITTEE REPORTS:  Were presented.

CLAIMS:  Claims were examined and ordered paid in the amount of $159,400.09.

PAYROLL CHANGE NOTICES:  Were approved as presented.

COMMISSIONERS ORDER 09-12:  Awarded the bid for Hot Mix Asphalt.

RESOLUTION 09-18:  Set the interest and penalty rates for Deer Heights RID.

TELECONFERENCE:  Was held with Lobbyist.

MEETING:  Planning Services Director met to discuss zoning issues.

RESOLUTION 09-19:  Approved amending Zoning Map.

RESOLUTION 09-20:  Approved budget extension for Water Conservancy Board.

LIQUOR LICENSE RENEWALS:  Notification was received for Two Rivers Amphitheater and Odessa Golf Club.

REQUEST:  Was received from Sheriff to declare monitor surplus and to destroy.

MOTION:  By unanimous vote, approved request.

REQUEST:  Was received from Superior Court Judge to use Trial Court Improvement funds for several projects.

MOTION:  By unanimous vote, tabled request in order to discuss each project with Judge.

RECOMMENDATION:  Was received from Alcohol/Drug Center Advisory Board to appoint new member.

COMMISSIONERS ORDER 09-11:  Appointed Pastor Bill Buell to Alcohol/Drug Center Advisory Board.

SPENDING PLAN REVISION:  Was signed with DSHS relating to 2009 funds for Developmental Disabilities Program.

MEMORANDUM:  From Auditor was received regarding closing Special Reserve Fund.

MOTION:  By unanimous vote, approved request to split remaining monies and close Fund.

RESOLUTION 09-21:  Approved closing Special Reserve Fund.

NOTIFICATION:  From Sheriff regarding new employee was received.

NOTIFICATIONS:  From Sheriff regarding applicants interviewed but not hired was received.

MEETING:  Public Works Director met to present departmental report.

AFFIDAVIT OF PUBLICATION:  Verification of publication was received from The Wilbur Register.

BID OPENING: Twelve bids were opened for the Rocklyn Road Project.

MOTION:  By unanimous vote, referred bids to Public Works Director for review.

AFFIDAVIT OF PUBLICATION:  Verification of publication was received from The Wilbur Register.

BID OPENING: Five bids were opened for Herbicides.

MOTION:  By unanimous vote, referred bids to Public Works Director for review.

AFFIDAVIT OF PUBLICATION:  Verification of publication was received from The Wilbur Register.

PUBLIC HEARING:  Was held to consider amending the six-year transportation improvement plan.  No public testimony was received.  Hearing was closed.

MOTION:  By unanimous vote, adopted the six-year transportation improvement plan as amended.

RESOLUTION 2493R:  Approved amendment of Six-Year Transportation Improvement Plan.

RESOLUTION 2495R:  Approved amendment of Annual Construction Program.

RESOLUTION 2494R:  Approved initiating Kiner Road Project.

LOCAL AGENCY DOCUMENT:  Federal Aid Project Prospectus Agreement for Kiner Road Project was presented.

MOTION:  By unanimous vote, authorized Chairman to sign agreement.

LOCAL AGENCY AGREEMENT:  For Kiner Road was presented.

MOTION:  By unanimous vote, authorized Chairman to sign agreement.

CERTIFICATION:  Of Reports for submittal to CRABoard was signed.

PROFESSIONAL SERVICE CONTRACT:  Was signed with Budinger & Associates for Groundwater Monitoring & Analysis.

ASSOCIATE DEVELOPMENT ORGANIZATION DOCUMENT:  Was received from CTED to designate the Economic Development Council as our ADO.

MOTION:  By unanimous vote, authorized Chairman to sign document.

MEETING:  Sheriff and 911 Coordinator met to discuss 911 updates and possible 911 service fees.

MEETING:  Treasurer met to discuss request from Visitors & Convention Bureau for disbursement from Tourism Fund.

MOTION:  By unanimous vote, approved request.

Meeting recessed to reconvene Monday, March 23, 2009 at 9:30 a.m.

Meeting reconvened on March 23, 2009 with all members present.

LOCAL AGENCY AGREEMENT:  For Kiner Road was presented for signature.

MOTION:  By unanimous vote, authorized Chairman to sign agreement.

COMMISSIONERS ORDER 09-13:  Awarded bid for Rocklyn Road Project to Halme Construction.

MEETING:  Treasurer and IS Director met to discuss use of REET funds for AS/400 replacement.

MEETING:  Auditor met to discuss WACO meeting she attended.

AFFIDAVIT OF PUBLICATION:  Verification of publication was received from The Wilbur Register.

PUBLIC HEARING:  Was held to consider the final assessment roll for the Deer Meadows RID.  Public testimony and letters were received regarding benefits received.  Hearing was closed.

MOTION:  By unanimous vote, approved confirmation of Deer Meadows RID assessment roll.

RESOLUTION 09-22:  Approved the final assessment roll for the Deer Meadows RID.

Adjournment:  With no further business, the meeting was adjourned to meet again on Monday, April 6, 2009.

SHELLY JOHNSTON

CLERK OF THE BOARD

BOARD OF COUNTY COMMISSIONERS